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Consultancy Services to Strengthen Career Guidance Services in Alignment with Francophone Labor Market Needs

წინადადებების მოთხოვნა

ზოგადი ინფორმაცია
რუანდა
   000004/C/ICB/2025/2026/MINEDUC
   ივნ 12, 2026
ივლ 9, 2026
  
RWANDA - Ministry of Education
   REQUEST FOR EXPRESSIONS OF INTEREST (REOI)
(CONSULTING SERVICES - FIRMS SELECTION)
Project Name National Plan for the Teaching and Learning of French in Rwanda
Source of Funds MINEDUC / AFD
Grant Agreement Number CRW105901R
Assignment Title Consultancy Services to Strengthen Career Guidance Services in Alignment with Francophone Labor Market Needs
Procurement Method Quality and Cost Based Selection (QCBS)
Submission Deadline As indicated in UMUCYO e-procurement system
Submission Platform UMUCYO e-procurement system only

1. PROJECT BACKGROUND
French is one of Rwanda's official languages. It was the main language of instruction until 2008, when English was adopted as the medium of instruction. In 2016, French was reintroduced as a foreign language in the school curriculum. However, teaching methodologies and assessment frameworks have not yet been fully adapted to this status. As a result, many students completing secondary education continue to face challenges in achieving a level of French proficiency that can support professional and academic opportunities in francophone contexts.
In October 2018, the Rwandan Council of Ministers decided to strengthen the use of French in Rwanda. This led to the development of the National Plan for the Teaching and Learning of French in Rwanda (NPFR). The NPFR addresses gaps in the teaching of French as a Foreign Language (FFL) at all levels of education, from primary to higher education, including general and technical institutions.
The overall objective of the NPFR is to equip young Rwandans with communicative skills in French, enabling them to interact effectively in professional and academic environments. The Plan focuses on: (i) pre-service and in-service training of teachers in French language and methodology;
(ii) improved access to appropriate teaching and learning materials and resources; and
(iii) development of the use of French in connection with professional skills and employability.
The Ministry of Education (MINEDUC) officially endorsed the Plan on 1 April 2022. The Grant Financing Agreement was signed on 18 February 2022, and the project is expected to conclude in June 2028. MINEDUC is responsible for overseeing and supervising implementation of the project.
2. ASSIGNMENT SCOPE AND OBJECTIVE
Rwanda is investing in human capital development to align workforce skills with national priorities and regional economic integration. In this context, the Technical and Vocational Education and Training (TVET) sector is being strengthened to ensure that graduates possess skills that match labour market needs. French provides a strategic advantage in sectors such as international trade, diplomacy, tourism, hospitality, education, regional mobility, and services connected to francophone markets.
However, francophone-related employment opportunities in Rwanda and the region remain under-documented and under-utilised. Career guidance officers within the Rwanda Polytechnic network play an important role in connecting students with practical career pathways, but access to labour market intelligence, structured employer engagement, and practical guidance tools remains uneven across institutions and districts.
The purpose of this consultancy is to strengthen Rwanda Polytechnic's career guidance system with a focus on francophone employability. The selected firm will work with MINEDUC and other relevant institutions to generate evidence, build institutional capacity, develop practical tools, and support employer engagement so that TVET students can better access employment opportunities where French language proficiency provides added value.
The specific objectives of the assignment are to:
•Produce evidence-based insights on francophone labour market opportunities and emerging skills needs;
•Build the capacity of career guidance officers to interpret labour market data, consult employers, and guide students effectively in French;
•develop and apply tools and approaches for sustainable employer engagement and student mentoring; and
•support practical student-focused activities that connect TVET learners with employers and career pathways where French language skills are an advantage.
Key partner institutions may include Rwanda Polytechnic (RP), Rwanda Development Board (RDB), Rwanda TVET Board (RTB), Higher Education Council (HEC), relevant employers, and other institutions.
3. BRIEF DESCRIPTION OF TERMS OF REFERENCE
The assignment will be structured around four mutually reinforcing components:
3.1 Labour market analysis and skills forecasting
•Conduct a national and regional assessment of employment opportunities where French language proficiency is an advantage.
•Identify high-demand sectors, occupations, and geographic hotspots for the next 3-5 years.
•Prepare occupational profiles and practical career pathway information to inform guidance services.
•Provide evidence on current and emerging skills needs among employers operating in francophone-related markets.
3.2 Capacity building for career guidance officers and teachers of French
•Train career guidance officers and teachers of French from Rwanda Polytechnic (RP) Colleges on the use and interpretation of labour market information and skills forecasting tools.
•Build capacity to engage employers, mentor students, and support students to prepare CVs, motivation letters, and interviews in French.
•Develop practical training materials and guidance tools for continued use by RP and other institutions.
3.3 Private sector engagement
•Map and engage employers in key sectors where French is relevant for employability.
•Elaborate stakeholder engagement strategy
•Develop an employer engagement toolkit and propose partnership mechanisms.
•Facilitate sectoral consultation workshops to link training, career guidance, and employer needs.
3.4 Mentoring and practical workshops for students
•Support career guidance officers to deliver mentoring sessions and practical employability workshops for students.
•Organise simulation exercises, employment forums, and employer-student interactions.
•Provide practical recommendations for sustainable mentoring and employability support beyond the assignment period.
4. INDICATIVE DELIVERABLES
No. Deliverable Description
1Inception Report Detailed methodology, work plan, stakeholder engagement plan, data collection tools, and implementation schedule.
2Labor Market and Skills Forecasting Report Evidence-based analysis of francophone employment opportunities, high-demand sectors, occupations, geographic hotspots, and emerging skills needs.
3Career Guidance and Employer Engagement Toolkit Practical tools, templates, occupational profiles, Career guidance booklet, and employer engagement instruments.
4.Capacity Building Materials and Training Report Training modules, participant lists, training evaluation results, and recommendations for sustainable use.
5Student Mentoring and Employability Workshop Report Summary of mentoring sessions, simulation exercises, employment forums, lessons learned, and student/employer feedback.
6Final Report Consolidated results, sustainability recommendations, implementation roadmap, and all final tools in editable format.
5. ELIGIBILITY, REGISTRATION AND SUBMISSION REQUIREMENTS
•Interested consulting firms or joint ventures must be legally registered and must have business activities relevant to consulting, labour market analysis, career guidance, employability, education, TVET, training, or related services.
•Expressions of Interest may be submitted by a single firm or a joint venture. In the case of a joint venture, the EOI must provide Joint venture agreement, indicate the lead firm and roles of each partner notarized by local public notary or Ministry of Foreign Affairs of bidder’s country.
•The EOI must be submitted exclusively through UMUCYO e-procurement system for Rwanda. EOIs submitted outside UMUCYO will not be considered.
•Interested bidders are informed that they must first register with PKI to obtain a digital certificate before registering in the UMUCYO e-Procurement System.
•Interested bidders requiring support for PKI digital certificate registration, UMUCYO registration, or bid submission may contact PKI through [email protected] and RPPA through [email protected] and copy [email protected]
•For telephone support, bidders may contact PKI Office on 4046 and RPPA on 4141.
•Firms or joint venture members that are blacklisted, suspended or debarred by the Government of Rwanda, the United Nations, the European Union, the World Bank, AFD, or any other relevant development partner shall not be eligible to participate in this procurement process.

The EOI submission shall include the following documents:
•Expression of Interest letter clearly stating the firm’s interest in the assignment and confirming availability of undertaking the services;
•Certificate of company registration or equivalent legal registration document issued by the country of registration;
•Company profile showing relevant services, years of operation, and core business areas;
•Certificate of good completion for similar assignments completed (at least one) during the last ten (10) years, including client name, contract title, location, duration, value, description of services, and proof of completion or client reference. Similar assignment includes but is not limited to impact assessment, skills gap & labor market assessment, tracer survey, project evaluation, training/capacity building.
•Statement of integrity duly signed by an authorised representative;
•In the case of a joint venture, a joint venture agreement signed by all members, indicating the lead firm; and roles of each partner notarized by local public notary or Ministry of Foreign Affairs of bidder’s country.
6. SHORTLISTING CRITERIA
MINEDUC will shortlist firms based on the relevance and quality of the information submitted in the EOI. The evaluation at EOI stage will focus on the firm’s experience and institutional capacity. Individual experts’ CVs are not required at this stage and will be requested from shortlisted firms at the RFP stage.
Only firms that meet the mandatory eligibility requirements will be shortlisted to receive the Request for Proposal (RFP).
6.1 Mandatory eligibility requirements
Requirement Description
Legal registration The firm or each JV member must provide a valid certificate of registration or equivalent legal document.
Relevant business activity The firm must demonstrate that its registered or declared activities are relevant to consulting, education, TVET, career guidance, employability, labor market analysis, training, or related services.
Expression of Interest letter The EOI letter must be signed by an authorized representative and must clearly refer to the assignment.
Statement of integrity A signed statement of integrity must be submitted.
Blacklisted or debarred firms The evaluation team will verify that Firms that are blacklisted, debarred, suspended, or otherwise declared ineligible by a competent authority, including RPPA, the World Bank, or any other applicable financing institution, shall not be eligible to participate in the procurement process or be awarded a contract during the period of such sanction. Bidders are required to declare that they are not subject to any such sanction, and the Procuring Entity shall verify the bidder’s eligibility before contract award.

Joint-venture documentation, where applicable In the case of a joint venture, a joint venture agreement signed by all members, indicating the lead firm; and roles of each partner notarized by local public notary or Ministry of Foreign Affairs of bidder’s country.
General experience of the firm At least five (5) years of relevant experience in consultancy services, education, TVET, career guidance, employability, labor market analysis, training, capacity building, or related institutional development assignments. Greater consideration will be given to longer and more relevant institutional experience.
Specific experience A certificate of good completion (at least one) or contract demonstrating experience conducting impact assessment, skills gap & labor market assessment, tracer survey, education project evaluation, training/capacity building, occupational profiling, employment studies, workforce development studies, or skills forecasting.
7. SUBMISSION INSTRUCTIONS
•Expressions of Interest shall be prepared in English. Any document in any other language, the bidders must provide its translated version in English.
•EOIs shall be submitted electronically through UMUCYO e-procurement system by the deadline indicated in UMUCYO.
•EOIs will be opened in the e-procurement system on the date and time indicated in UMUCYO e-procurement system.
•Interested firms are responsible for ensuring timely registration in UMUCYO e-procurement system and timely submission of their EOIs.
•Late submissions, incomplete submissions, or submissions made outside the required platform will be rejected.
•All requests for clarification shall be submitted through UMUCYO e-procurement system or contacts mentioned in the publication notice.
   ინგლისური
   ეროვნული ტენდერი
   გამოქვეყნებულია: ივნ 12, 2026

საკონტაქტო ინფორმაცია
   Fred Mugisha
Mr
Ministry of Education
Kigali- Rwanda
Kigali, kigali
რუანდა
   (+250)(0)783055637
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